BGRS Privacy Policy

Last Modified: November 2018

Scope of this Privacy Policy

You take the privacy of your personal data seriously and so does the BGRS company family (collectively, “BGRS,” “us,” “our,” “we”).  We adopted this privacy policy (“Privacy Policy”) to describe our data collection, protection and use practices, and your rights with regard to your personal data.  Our Privacy Policy, the Terms of Use, and, as applicable, the agreement between us and your employer comprise the entire agreement governing access to and use of our websites (www.bgrs.com and www.reloaccess.com), and our talent mobility and assignment management services (“Services”). If your employer entered into an agreement with us, then you represent that you are an authorized user of our websites and the Services, and will abide by the terms of the Agreement. Capitalized terms not defined in this Privacy Policy shall have the meaning set forth in our Terms of Use.

Our websites are hosted by servers located in the United States (“U.S.”), and all information submitted by you will thus be transferred to the U.S. regardless of your location.  By using one or more of these websites or our Services, you acknowledge and agree to this Privacy Policy and the collection, use, and disclosure of your personal data by BGRS as outlined in this Privacy Policy.  If you do not agree with the terms described in this Privacy Policy, please do not use these websites or the Services, or submit any personal data.  Your continued use of the websites, the Services and/or submission of personal data will be deemed your conclusive acceptance of our Privacy Policy.

EU GDPR/Privacy Shield Notice

Natural persons located in the European Economic Area (“EEA Individuals”) should review the privacy notice here for their specific rights, remedies, and other General Data Protection Regulation (“GDPR”)/Privacy Shield-related information.

Collection, Use and Sharing

We collect and use personal data to enable delivery of our Services, to operate our business, and improve performance of our websites.

To deliver our Services to you, the personal data we may collect and use includes your name, telephone number, address and email address, employment information and IP address. We may also collect and use more ‘sensitive’ data such as your bank account information and government-issued identification numbers. Such personal data may be collected when you provide it to us through our websites or service portals, over the phone, or by mailing it to us; however, we also may collect personal data about you from your employer or other third parties, such as our suppliers who provide Services to you.  The personal data collected will be used only to communicate with you and to help us provide Services to you in accordance with our client agreements.  As necessary for these purposes, we may share your personal data with your employer and among the companies within the BGRS family.

To facilitate the delivery of our Services, we engage and use suppliers in many countries throughout the world.  The location of the suppliers that will assist us in providing our Services to you will depend on the particulars of your assignment. These suppliers are given access only to the personal data, if any, that is needed to provide the specific service for which we contract them to provide. They are contractually bound to protect the confidentiality and security of your personal data; further, they must agree to limit the use of your personal data for the purpose intended in providing the service and are prohibited from doing anything with your personal data that we have not authorized them to do. Finally, they are required to treat your personal data in a manner consistent with this Privacy Policy.

In the event of a merger, dissolution, reorganization or similar corporate event, or the sale of all or substantially all of our assets, we expect that the information that we have collected, including personal data, would be transferred to the surviving entity in a merger or the acquiring entity. All such transfers shall be subject to our commitments with respect to the privacy and confidentiality of such personal data as set forth in this Privacy Policy. This policy shall be binding upon BGRS and its legal successors in interest.

We are required to disclose personal data in response to lawful requests by public authorities, including for the purpose of meeting national security or law enforcement requirements. We may also disclose personal data to other third parties when compelled to do so by government authorities or required by law or regulation including, but not limited to, in response to court orders and subpoenas. We also may disclose personal data about you as required or permitted by law.

We will retain your personal data in a form that identifies you only as long as necessary to provide you with our Services or as required by our contractual arrangements, data retention policies, or by legal requirements.

Business Operations: We may collect personal data consisting of name and business contact information from our clients, prospective clients, and our suppliers for use in providing and/or marketing our Services. In addition, if you ask to be subscribed to any of our marketing communications, we will collect your personal data solely for purposes of periodically sending to you via e-mail the summary of articles, multimedia and other content bringing you insights into the issues impacting global talent mobility strategies in today’s companies, BGRS’s company announcements, new products and services, features and updates to which you subscribed.  If you decide you no longer wish to receive those e-mails, you may unsubscribe by using the link found in the emails or by contacting us at privacy@BGRS.com

Correcting/Updating Your Information

We are committed to keeping your personal data accurate and up-to-date. If you are a current customer and have registered for online access through one of our websites, you may be able to update personal data such as: your address, telephone number, email address, user name, password and secret question online.  If you are unable to access or make changes to the information you have provided to us online, you may contact us in order to do so.  We will take reasonable steps to comply with your request.

 Security

We restrict access to your personal data only to those of our employees, agents and suppliers who have a “need to know” and based on the Services we or they are providing to you.  We maintain reasonable physical, electronic and procedural safeguards designed to protect personal data.  Our external suppliers and others that we do business with are contractually bound to us to provide at least the same level of privacy protection and security as is required by this Privacy Policy.  We regularly review our security standards and procedures as well as those of our suppliers to protect against unauthorized disclosure or use of or access to your personal data.

Data Collection Technology  

Like most organizations, we rely on automatic data collection technology when you visit our websites or use our Services.  We may use tracking technologies such as but not limited to cookies (see below) to collect information on our behalf such as your IP address, Internet service provider, browser type, operating system and language, referring and exit pages and URLs, date and time, amount of time spent on particular pages, what sections of the websites you visit, number of links you click while on the websites, search terms, and other data. By accessing and using the websites, you consent to the processing of data about you by the automatic data collection technology company set forth below in the manner and for the purposes set out in this Privacy Policy. Please be advised that if you opt out of any service, you may not be able to use the full functionality of the websites and/or the Services.

For more information on Google Analytics, including how to opt out from certain data collection, please visit https://www.google.com/analytics.

Visiting other Internet Sites

Other Internet sites you visit hosted by third-party businesses, including those which may be linked to from the websites, may have their own privacy policies or no policy at all.  We are not responsible or liable for the independent privacy policies of those third-party sites.  The inclusion of any link does not necessarily imply that we endorse the third party company, its Internet site, or any services that it may promote.

When you leave our website to visit a third party website, the information transferred to the third party may include the referring address, which discloses the fact you came from our website. This practice allows the third party to monitor its own Internet traffic.

Cookies

Some of our websites may make use of “cookie” technology to measure site activity and to customize information to your personal tastes. For more information about cookies, please review our Cookie Policy here.

Collection of personal data from Children

This website is not directed toward children. We do not knowingly collect or post any information, including personal data, from children including those under the age of 13. We encourage parents and legal guardians to monitor their children’s Internet usage and to help enforce our policy by instructing their children never to provide personal data through the websites or the Services without their permission. If you have reason to believe that a child under the age of 13 has provided personal data to us, please contact us, and we will endeavor to delete that information from our databases.

California Residents

BGRS does not monitor, recognize, or honor any opt-out or do not track mechanisms, including general web browser “Do Not Track” settings and/or signals.

Who to Contact

For questions or complaints regarding this Privacy Policy or our privacy practices, or to exercise any of your rights with regard to your personal data, please contact:

By email:
privacy@bgrs.com (with the subject line, “Privacy Policy”)

By mail:
General Counsel
BGRS
150 Harvester Drive, Suite 201
Burr Ridge, IL 60527

OR

Global Data Protection Officer
BGRS
20 Canada Square
Canary Wharf
London E14 5NN

Changes to Our Privacy Policy

Our Privacy Policy has been updated and is effective as of the date indicated at the beginning of this Privacy Policy, and remains in effect until amended.  BGRS reserves the right to amend this Privacy Policy at its sole discretion.  Any alterations to this Privacy Policy will be posted on our websites in a timely manner. By accessing these websites or using the Services after we make any such changes to this Privacy policy, you are deemed to have accepted such changes. Please be aware that, to the extent permitted by applicable law, our use of your personal data is governed by the policy in effect at the time we collect such data. Please refer back to this Privacy Policy on a regular basis.